Event Planning Software – 5 Reasons Why it Will Keep Your Clients Happy

Event planning software is growing in popularity and it is no wonder why. If you have ever laid awake at night thinking about the event or conference you are planning, then this article about the facts of event planning software is for you.

When you have planned events in the past, how many calls have you taken from delegates who either have not received, or cannot find their confirmation, tickets, directions, VAT receipt; and there is only a few days to go?

How often have you been given a tough time because of errors in a group booking or had to pull in extra admin staff to cope with the volume of administration because your event is so well subscribed?

Having an event run smoothly and successfully for your client is what all, baby showers event planners dream about. The client relationship though can at times become a touch tense when your clients are constantly on the phone to you checking on bits of detail.

You would only be human if you, like many others, had found yourself thinking, “Wish they would let me get on with my job!” If any of this sounds and feels familiar, then you be pleased to know help is at hand for you. What is even better is that this is help that, can also save you money.

Event planning software is the answer. Recent developments now also mean that some event management software is easy to use, and some options even come with your own free website.

So why would you consider using event planning software in the first place? It is a sensible question.

Lets get down to those facts.

Fact 1

8 out of 10 people now search online for services. If you are marketing an event or conference, having an online presence for your event is a must.The ability to pay on line will also more likely than not increase your conversions.

Fact 2

The more you can automate the process the better. Putting delegates in charge of their own registration and providing them will all the information they need reduces the risk of organiser errors. Allowing delegates to pay online gives them added convenience and for you, better cash flow. Imagine the cost savings this could make.

Fact 3

Communication, even with today’s technology, can still be a challenge. Clients now a days want up to the minute feedback and data on how their event is doing. How many delegates have booked, how much money has come in etc. As an event planner, I know how time consuming this can be. We want to create an amazing event as well as keep our clients happy. I know how it is I have been planning and running events for over ten years and this is one of the real challenges.

The fact are you need to get on with planning the event and communicate with your client so what better way than to use software where your client can access all the information, when they want, anywhere in the world at any time of day or night!

Fact 4

You have a client budget to manage and a business to run efficiently. You know the admin costs involved in registering delegates, taking payments, printing invoices and name badges, creating reports. I won’t go on, you get the message. You also at the end of the day need to make a profit! Event management software can streamline and reduce all these costs and make savings on every event you carry out.

Fact 5

Investing in event planning software is a convenient way of running a professional event planning service, where you and your client can stay informed saving you time and money.